Constitution and Bye-Laws, Modus Agendi between ICCG and WAGGGS

CONSTITUTION AND BYE-LAWS OF I.C.C.G.

STATEMENT OF RELATIONS BETWEEN I.C.C.G. AND WAGGGS

“MODUS AGENDI”

 

CONSTITUTION 

I.          TITLE AND DESCRIPTION

Art. 1  There is herby constituted by the signatory organisations an international organisation known as International Catholic Conference of Guiding, hereinafter referred to as ICCG.

Art. 2  The ICCG, recognised by the Holy See, shall base its activity on the fundamental principles of the Guide Movement, as expressed in the Promise and Law originally established by the Founder, as confirmed by WAGGGS and on the principles contained in the Catholic Guiding’s Charter.

II.    MEMBERSHIP

Art. 3  The following may be members of the ICCG provided they conform to the Charter, are Members of WAGGGS and are recognised by the competent religious authority of their country as responsible for the religious education of Catholics in the Guide Movement :

  1. National Associations of Catholic Girl Guides or Girl Scouts,
  2. National Organisations of Girl Guides or Girl Scouts of predominantly Catholic membership and inspiration.
  3. National sections of Catholic Girl Guides or Girl Scouts forming an integral part of a National Guide Association.

All these associations, organizations or sections of Member Organizations of WAGGGS are referred to hereinafter as member associations.

Art. 4  In addition to the member groups the following may also benefit from the services of the ICCG :

a)        Catholic leaders of an interdenominational or non-denominational Organisation/Association of Girl Guides and Girl Scouts ;

b)        Organisations, Associations or sections of Girl Guides and Girl Scouts, who belong to Countries Working Towards Membershipof WAGGGS, interested in the aims of the ICCG.

III.   AIMS

Art. 5 The ICCG shall aim

–         To help Catholic leaders fulfill their mission of education and service and to help Girl Guides and Girl Scouts to experience more intensly their Christian Faith through Guiding.

–         To bring the Guide Movement into the international life of the Church and represent its members on international organisations of Catholic laity.

–         To enable leaders and Girl Guides /Girl Scouts to know the Gospel and through their knowledge to come to an understanding of their own lives and personal commitment.  The means of finding faith will differ according to regions, cultures and communities and so it will be pursued through programmes drawn up in accord with regional, national or local episcopal conferences and in conformity with the principles of the Guide Movement.

Art. 6  The ICCG collaborates closely with WAGGGS and its Member Organisations to uphold the aims and objectives of the Guide Movement and to promote its human and spiritual values.

IV. STRUCTURES

Art. 7  The Structure of the ICCG is :

The Council, the World Committee and the Regional Teams

A. THE COUNCIL OF THE ICCG

Art. 8  The member groups exercise their rights and duties through their representatives meeting in assembly.  This assembly is called the World Council of ICCG.

The Council is the decision making body of ICCG.  It is empowered to :

–         Elaborate the programme of the ICCG

–         Study the appropriate means to promote in the Guide Movement an educational method for the Catholic faith

–         To initiate an effective collaboration among Catholic leaders themselves and with leaders of other international Catholic organsiations.

–         To put to the diposal of Member Organizations and other Organizations/Associations of Girl Guides/Girl Scouts all documentation and information useful to their Catholic membership.

–         To organise meetings, seminars, gatherings, etc. corresponding to the objectives of the ICCG

–         To set up, if needed, specialized work groups.

–         To take the necessary desicions about ICCG’s action within the international Catholic structures for the Laity.

–         To admit and exclude member organisations in accordance with the conditions of membership of the ICCG.

–         To modify the constitution and bye-laws on condition that they don’t contradict WAGGGS’s constitution.

–         To elect the World Executive and ratify the election of Regional Executives.

–         To approve the activities of the World Committe

–         To approve the budget and the accounts

–         To fix by vote the amount of membership fees

–         To undertake all initiatives that prove necessary for the implementation of the aims of the ICCG.

Art. 9  The Council is composed of :

–         Two representatives from every member group, having a mandate from the decision making organ of their association and empowered to commit the association in the choice of ICCG policies.

–         The national chaplain of every member group

–         The World Executive and the other members of the World committee of the ICCG

–         The World Chaplain

The Chairman of WAGGGS or her representative, designated by the World Committee, the President of the Pontifical Council for the Laity (PCFL) or its representative are invited to attend Council meetings.

Art. 10  Every member group has one vote.  In the case of several members belonging to the same country, these shall have only one vote per country, when the voting is on :

–         Recognition or cancellation of member groups.

–         Amendments to the constitution and bye-laws

–         Election of the World executive and the ratification of the election of regional executives.

Art. 11  Voting shall be by simple majority, except on the following matters which require a 2/3 majority vote :

–         Recognition or cancellation of member groups

–         Amendments to the constitution and by-laws

–         Election of the World Executive ; however this is to take place by simple majority on the third ballot.

–         Financial plans and policies

Art. 12.  The Council  shall meet once every three years convened by the World Executive.

The World Committee may exceptionally call an extraordinary meeting.

B.  THE WORLD COMMITTEE

Art. 13  The World Committee has the task of ensuring the communion in the faith, the unity of the ICCG and fidelity to its mission.  It is the executive body of the ICCG and is responsible for its administration and the implementation of the Council’s decisions.

It is composed of :

–         The World Executive, elected for a term of three years, eligible for a further term.

–         The Regional Executives, elected by the associations of the region for a term of three years, re-elegible for a further term.

–         The World Chaplain, designated by the Holy See for a term of three years, re-eligible for a further term.

The World Committee can co-opt one or two persons of its choice if need arises

Art.14  The Word Committee meets at least once a year convened by the World Executive.

Art. 15  The World Executive shall be responsible of convening the World Committee, of coordinating and executing the work to be carried out between Council meetings and World Committee meetings.

Art. 16  The World Chaplain endevours to put his pastoral mission with the World Committee and the Council to the service of promoting a guiding in which Jesus Christ can be revealed respecting also cultural differences, as well as other religions.

He promotes faith education within Guiding, and a form of life to which individuals can adhere through guide programms and activities. The World Chaplain represents the Institutional Church in the heart of Girl Guiding/Girl Scouting.

C. THE REGIONAL TEAMS

Art. 17  The Regional Teams consist of :

–         The Regional Executive

–         Four to six members maximum proposed by their associations and representing the different trends of the regions. Their designation follows the prociedure laid  down in the bye laws.

–         The Regional chaplain , designated by the World Chaplain on the proposal of the regional team and in agreement with his Bishop.

The Regional executive, member of the World Committee takes part in all the work at World level.  She represents her region and is open to the richness and solidarity of the other regions

Together with the members of the Regional Team she is in charge of the coordination, the managment and implementation in the region of the resolutions voted by the World Council.

She fulfills her missioon together with the World Committee.

V.   ADMINISTRATION AND FINANCES

Art. 18   The rules for the adminsitration of the ICCG are set out in the bye-laws appended to the Constitution.

Art. 19  Every member group pays an annual membership fee, the amount of which is to be proposed and voted by the Council.

 VI  AMENDMENTS TO THE CONSTITUTION

Art. 20.  The Constitution may be amended by the Council by a two thirds majority vote on condition that they do not contradict WAGGGS constitution of the Charter of Catholic Guiding. The proposed amendments shall be sent to the member groups three month in advance of the meeting at which they are to be discussed.

BYE-LAWS

In this document the word association or section forming an integral part of an organization member of WAGGGS clearly means a National Organisation of Girl Guides/Girl Scouts which are members of WAGGGS.

Under the term girl guide or girl scout « groups » one should understand a group of Catholic Girl Guides/ Girl Scouts belonging to a National Organization Girl Guide /Girl Scout, member of WAGGGS, or a National Organization Working Towards Membership of WAGGGS, interested in the aims of the ICCG.

I.     HEADQUARTERS

Par. 1  The Headquarters of the ICCG shall be situated in the country of the World Executive of the ICCG.

II.    MEMBERSHIP

Par. 2  Applications for membership of the ICCG made by an Association, or a group of Girl Guides/Girl Scouts must be sent to the World Executive of the ICCG.

The application should be signed by the President and/or General Commissioner of the national association which is Member of WAGGGS and by a representative of the Episcopal Conference for the country concerned.

Par. 3  Member Associations shall undertake :

–       To participate in the ICCG World Council meetings,

–       To take an active part in the work of the ICCG

–       To send regularly to the Regional Executive information about their activities and particularly those publications, programmes and initiatives dealing with the religious aspect of girl guide/girl scout training.

–       To pay the ICCG membership fee.

Par 4.  Catholic leaders belonging to an interdenomination or nondenominational National Organisation of Girl Guides and Girl Scouts, who wish to benefit from the services of the ICCG may apply to the Regional Executive or the World Executive with the approval of their own organisation.

Organisations or groups of Girl Guides and Girl Scouts which are not members of the ICCG wishing to benefit from its services may apply to the Regional Executive or the World Executive.

III.   THE COUNCIL

Par. 5  Notice of Council meetings together with the draft agenda shall be sent three month in advance to the member groups and to all persons mentioned in article 9 of the Constitution.  The draft agenda must include, in particular, all matters concerning the general policy of the ICCG as laid down in the ICCG constitution and bye-laws.

A final agenda shall be ratified at the opening of the Council meeting.

Par. 6  The World Committee may invite any persons to take part in the Council, with consultative status, whose competence it is desirious of enlisting.

Par. 7  For every Council meeting the World Committee shall appoint a chairman from one of the member groups, with the approval of the Council and the member group concerned.

Par. 8.  The languages in which Council meetings will be conducted are:  English, French and Spanish.  Official texts will be recorded in English, French and Spanish.

IV.  THE WORLD COMMITTEE

Par. 9  The members of the World Team must :

–       Be appointed with the agreement of their association

–       Be part of the policy making body of their own association to insure that the standpoints taken within the ICCG reflect the standpoints of its member organisations and are not personal vewpoints.

–       Have experienced and acquired the ICCG working methods so as to be able to transmit it to others.

–       Have international experience

–       Speak one (preferably two) of the official languages of the ICCG.

–       Have knowledge of the workings of the Church.

Par. 10  Member groups have the right to nominate candidates, with their own consent and that of the member groups to which they belong.

Member associations should be careful to present candidates who will continue to excercice a reponsibility within their Association during the period of their mandate in the ICCG.

Nominations for the positions of World Executive must be received 3 month before the Council for preliminary approval by the Secretary of State of the Vatican.

Nominations for Regional Executives must reach the World Executive 3 month before the Council meeting.  She will inform Member Organisations.

The Regional  Executives are elected during the Regional Gatherings at the Council meetings and then ratified by the whole Council.

Exceptionaly, nominations for Regional Executives can be accepted 48 hours before the elections.

Par. 11  The World Executive and the Regional Executives are appointed for 3 years, re-eligible for a further term.

Par 12.  The World Committee is a international body, collegiate and at the service of the ICCG

It must guarantee its unity .

It coordinates the work of the regions, it ensures the execution and the implementation of the decisions and recommendations  voted by the Council.

It organises World Gatherings and the meetings of the Council.

It collects and circulates all the information related to the international bodies with whom it is in touch:  WAGGGS, Holy See, ICO., ICCS., etc.

It keeps records and the archives of the ICCG.

Par 13.  Deliberations of the World Committee will only be valid if one half of its members are present, If the World Chaplain is unable to attend the meeting, he will be consulted on its agenda.

Decisions shall be taken by simple majority vote.

Par 14.  The World Committee may invite persons of particular competence, as experts, to attend meetings in an advisory capacity.

Par 15.  The World Committee can be assisted by an administrative team composed of :

– a secretary

– a financial executive

Par 16.  The World Executive is responsible for :

–       To convene, prepare and conduct the meetings of the World Committee

–       To co-ordinate the various tasks of the Regional Executives and see that they are duly and properly carried out…

–       To ensure that the decisions taken by the World Committee are effectively put into practice and that there is continuity in the performance of the various tasks during the intervals of its meetings.

–       Represent the ICCG in the organisations with whom it is in contact and where it seems necessary.

V.   THE REGIONAL TEAMS

Par 17.  The members of the Regional Teams have to :

–       Live in a country of the region

–       Have a national responsibility within their association

–       Have enough time at their diposal to assume their regional responsibilities

–       Have experienced at least once an ICCG event and be able to transmit its educational method and way of proceeding.

 Par 18.  Members of Regional Teams are nominated by their associations.  Nominations must reach the Regional Executive 3 months before the Council meeting.  The Regional executive will then inform the World Executive, who communicates the list of candidates to all members of ICCG.  Exceptionally nominations may be received 48 hours before the apporval of Regional Teams.

If more than six nominations for membership of the Regional Team are received, elections are to be held at the Regional Gathering with a simple majority vote. Otherwise nominations shall be only submitted for the approval of the Regional Gathering.

Members of the Regional Teams are delegated by their organisations for a period equal to the mandate of the Regional Executive.

Par 19.  Regional Teams are renewed every three years, by at least half of their membership in the course of the Council meeting.

Par 20.  The Regional Executive and the members of the Regional Teams are responsible for :

–            To convene, prepare and conduct the meetings of the Regional Team

–            To co-ordinate the various tasks of the Regional Team members and see that they are duly and properly carried out…

–            To ensure that the decisions taken by the Region are effectively put into practice.

–            Ensure a regular cooperation between associations of the Region.

–            Organize Regional Gatherings, prepare reports that can be used as pedagogical documents by the associations of the Region.

VI.  FAILURE IN THE FUNCTIONING OF THE ORGANISATION

Par 21.  With the aim of ensuring the good functioning of the ICCG, in case of failure on the part of the World Executive or one of the Regional Executives, the other members of the World Committee will take on their responsibilities and inform Member Organisations.  They will decide on the necessary measures to be undertaken either in the course of the next Council meeting or if necessary, in the course of an Extraordinary  World Council Meeting.

Similarly, in case of failure of a member of a Regional Team, the others members of the team will assume her responsibilities. The Regional Executive will inform the Member Organisations of the Region and the World Committee.

Since National associations compose the membership of the ICCG, if there is a basic disagreement between a member of the Regional Team and her own organisation, the person in question cannot keep her charge within ICCG; the National Association keeps the decision-making iniciative.

Furthermore, it can be considered that a member has resigned, if she doesn’t attend three times the meetings she is supposed to, or if she doesn’t fulfil the tasks she has undertaken, she should be considered as having resigned. Member Organisations of the ICCG will be informed.

VII. FINANCES

Par. 22  The Wold Committee is in charge of

–       Keeping the ICCG accounts

–       Undertaking fundraising at World level

–       Presenting the financial report of the ICCG to the Council

Par. 23  The level of memebership fees shall be determined by the Council.  Membership fees are paid to the Regions, who will transfer a percentage of these fees to theWorld level. The exact percentage of this reversal shall be established by the Council.

Par. 24  Membership fees are to cover, if possible, the following expenditure :

–       Grants to Member Associations allowing them to participate in the activities of the ICCG.

–       Outlay for publications, meetings, etc.

–       Adminsitrative expenses linked to the functioning of the ICCG, travel expenses and all other expense foreseen by the budget.

VIII.   AMENDMENTS TO THE BY-LAWS

Par. 25  The bye-laws may be amended – on condition that they do not contradict the Constitution of WAGGGS and the Charter of Catholic Guiding – by the Council by a two-thirds majority vote.  The proposed amendments shall be sent to the Member Associations three months in advance of the Council meeting at which they are to be discussed.

STATEMENT OF RELATIONS  between ICCG and WAGGGS

MODUS AGENDI

The International Catholic Conference of Guiding (ICCG) is an International Catholic Organization (ICO) within the World Association of Girl Guides and Girl Scouts (WAGGGS); each association within ICCG is either a Member of WAGGGS or working towards its membership.

Defined by its Constitution and its Charter, the ICCG mission is twolfold: to bring, on the one hand, to the World Association of Girl Guides and Girl Scouts, the values which are those of the Gospel as lived within a community and, on the other hand, to ensure the presencie of girls and young women in the Church, in particular from the Guide world, signifying in this way communion with the Catholic Church.

WAGGGS is a worldwide voluntary organization. Its mission is to enable girls and young woman to develop their fullest potencial as responsible citizens of the world. WAGGGS achieves this mission through the use of a dynamic and flexible programme, supported by values and based on the Fundamental Principles of Girl Guiding and Girl Scouting as stated in the WAGGGGS Constitution.

ICCG whose Constituent Organizations belong to WAGGGS will pursue its aims within the framework of WAGGGS. It will act in conformity with and support the aims, the Fundamental Principles, the Constitution and Bye-Llaws of the World Association.

ICCG recognizes that the World Association of Girl Guides and Girl Scouts is the only world organization officially representative of Girl Guiding/Girl Scouting as a whole and entitled to speak on behalf of its Members.

In order to promote clarity and co-operation, WAGGGS proposes the following areas of collaboration, for approval by respective governing bodies as appropriate.

PROPOSED AREAS

ACTION

  1. WAGGGS REPRESENTATION:

–       A World Board member would be appointed by WAGGGS to attend the ICCG World Council meetings in a advisory capacity. The Wworld Bboard member will represent WAGGGS position.

–       Fares and accomodation expenses for such an appointee would be borne by WAGGGS

ICCG / WAGGGS

  1. ICCG MEMBERSHIP

–       ICCG will recognize as Members only Mmember Organizations of WAGGGS and those countries officially recognized as Countries Working Towards Mmembership. Membership of ICCG is voluntary and depends on the free decision of each eligible National Organization/Association.

–       National Sections of Catholic Ggirl Gguides/ Ggirl Scouts recognized within the constitutional structure of their Country, may, with the approval of their own WAGGGS National Organization/Association, join ICCG. All communications will go through channels agreed by the National Association concerned.

 

ICCG

 ICCG

WAGGGS

  1. POLICY DEVELOPMENT

–       Relevant draft and final policy documents would be exchanged and boyh organizations would work together on the developmente of futures policies, where appropiate.

 

WAGGGS / ICCG

  1. MUTUAL REPRESENTATION

–       ICCG and WAGGGS representative will be invited to each other’s World and Regional Conferences with a proviso that each organization bears the expenses of its representatives.

 

WAGGGS / ICCG

  1. INFORMATION EXCHANGE / PRODUCTION MARKETING

–       Newsletters, manual and world publications would be exchanged between WAGGGS and ICCG at world and regional level.

–       WAGGGS and ICCG would be linked by Internet.

–       Each organization would inform the other of forthcoming activities.

 

 WAGGGS / ICCG

 WAGGGS / ICCG

WAGGGS / ICCG

  1. COMMUNICATION

–       All communications from ICCG to its Member Associations shall also be sent to the National Headquarters of WAGGGS’ Member Organizations and to the Wworld Bbureau, except in the case of a specific agreement between ICCG and WAGGGS.

 

ICCG

  1. CONSTITUTION

–       For matter appertaining to Associate Members and Countries working towards Membership, ICCG will respect the responsabilities laid down in WAGGGS’ Constitution and will observe the methods of work established by WAGGGS.

–       ICCG will keep the World Bureau informed of any amendments to its Charter or Constitution.

ICCG

ICCG

 

FRANCOISE PARMENTIER

Responsable Mondiale de la CICG

GINNY RADFORD

Président du Conseil mondial de l’AMGE